Whether you have, a large volume or a small volume of data, a large team or a small team of people, workflow fluctuations are hard to stay on top of. Therefore, keeping your data catalogued and searchable when you’re dealing with physical files, is challenging at best.
Ask yourself…. can you search and retrieve what you need?, Will it go back to where it belongs?, Is it safely stored and not at risk of a data breach, fire or water damage?
These are all things you need to think about, but with Informa, we do the thinking, so you don’t have to
Evaluation and Collection
Evaluation of Specifications – being an extension of your team, we will discuss your current work flow and find the most efficient and cost-effective way to execute any project.
Reliable and Secure Collections Using our own courier service, box supply and packing can be completed at collection to save you finding the time and resources to do this yourself.
All material is registered on our own internal managing system DIMMS. Everything is tracked into Informa on arrival and kept up to date as the job progresses.
The Capture Stages
Document Preparation and Classification – Media evaluation, preparation ahead of scanning so you don’t have to.
Capture- Capture on one of Informa’s high tech scanners, finding the most efficient and quality process. Informa have hardware to support mixed media scanning from till receipts to A0 large format drawings, our Opex scanner supports scanning multiple different types of material and sizes on the one scanner with out our operative having to get up and move from one scanner to the next, saving costs on time and supporting efficiency and quality.
Digital Extraction – enabling OCR and data extraction on non image based formats.
Enhancements and Enrichments
Data Entry – Indexing manually or automated where possible using the fields suitable to support your workflow and enable simple search and retrieval.
Quality Assurance – Quality checks are carried out by multiple members of the team throughout the entire process, with multiple eyes on the job there is plenty of opportunity to check the efficiency, quality of the work and the overall process.
Publishing and Returns
Digital Publishing – Informa can publish how best suits your needs, linking up with yor current system, supplying you with an Informa data hosting solution to suit your needs or discussing the requirements with your IT team. Either way, Inform are here to support you and make sure we fulfill your needs.
Hardcopy Storage or Shredding.
An organizations search platform now needs to be robust and flexible, more than ever, as we move towards a paperless environment. The pandemic from 2020-2022 accelerated change at a far greater rate that anyone ever expected. Overnight hybrid working became the norm. Less face-to-face meetings and more online meetings than ever imagined. New work practices demanded collaboration online to facilitate the hybrid working model. All of this pushed paper documents into digital copies, as they needed to be centrally accessed online.
The subsequent growth of ESI accelerated even faster with online collaboration tools. It was apparent that a robust and flexible enterprise search facility was critical, where everything needed to be accessed, in a single search, on one platform. That platform would bring structure to unstructured data and allow users to search as they needed to, and not how the system dictated.
Data Extraction is a process of retrieving data from unstructured data sources and organizing the data into a more accessible format, from various sources such as databases, surveys, questionnaires, spreadsheets etc.
Informa specialise in business process scanning, which is a process of digitising and updating records daily, weekly or monthly. This service is customed designed across multiple industries and fits in and around our clients’ schedules, workflow and expectations, integrating seamlessly into your systems. We support our clients in optimising productivity, meeting deadlines and keeping up with demand. This includes Health Care Records Scanning, Forms and Questionnaires Data Extraction, Invoices, Expenses and Timesheet Processing, Pharmaceutical records and Manufacturing records etc.
With Informa’s experience and knowledge, let us be an extension of your team to guide and support your organisation. Our commitment to quality and our approach to meeting and exceeding your requirements, will be evident at your first point of contact.
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Regardless of what Industry you work in, Informa have a solution for you, we have worked with all sectors across Ireland. Find out what we can do for you specific to your industry.
