It can be daunting starting a new project, this is where Informa come in as an extension of your team using our own 30 years’ experience and expertise to guide you every step of the way.
We will not only be looking at the right solution for your need’s, but we will also be looking at what process and best practise should be followed to limit risk and enhance the final solution.
Improve your work flow and efficiency with in your staff/team by having central access, no lose of local knowledge as everyone will have the same knowledge. Get on top of retention planning and management whilst also protecting and preserving your records.
The start line for each project will depend on several variables, which may or may not be fully realised when you make your initial contact with Informa. Therefore, it is critical that Informa establishes the scale and practicalities of the proposed project.
If your organisation has already determined the volume, budget, and job specifications of the project, then a phone consultation would suffice. However, if your organisation is looking for information management solutions, but unsure of what your options are, then we would advise a site visit. This way all you need to do is answer OUR questions and we will find affordable solutions that best suits YOUR needs.
Once the site visit/phone consultation is complete, and all the initial information has been collated, Informa will draw up a draft proposal quote. The quote will quantify and qualify all solutions discussed in step 1. This step may require some further conversations to determine the baseline specifications of the project.
By now your organisation has decided to take the project to the next step, which is all about tailoring your needs to OUR solutions. This phase involves determining all the necessary variables that are needed to make the project a success i.e., identifying all stakeholders and the project team, confirming project objectives and deliverables, defining resources and budget, considering project tasks and limitations, and establishing deadlines and above all TRUST.
In the scoping phase, under resources, and through collaboration with Informa, your organisation will determine whether an internal system will operate the digitised data, or whether an external platform is required. Either way compatible demo/sample files will be generated, if requested, to the agreed specifications and piloted on the system. Operators will utilise all search and retrieval functions (as agreed) on the system, in real time, with Informa’s guidance and support.
At this stage all systems have been tweaked and the project team are happy to continue to the scheduling phase. Secure collection of files is arranged, with our own vehicles and dedicated drivers. Arrangements and costs for file requests on demand, mid project, will be agreed upon, with a quick turnaround either hardcopy or digital. Progress reports will be transparent and built into the scheduling plan, as well as on request.
This final step is as broad as it is long! Your organisation will determine the who, the what, the why and the how of the project moving forward, and in tandem with Informa training, together, will make your digital transformation a reality. Irrespective of your staff’s skill set, Informa will ensure optimal functioning of the system and troubleshoot any difficulties you may have. Both short-term and long-term management solutions are available with an emphasis on customer satisfaction.
Unlike with modern documents Archival system users are often looking for a different experience, a more visual experience where their search requirements are varied, sometimes not know what they are looking for or expect to find but want to browse with purpose.
Archive collections will vary greatly (photos, maps, book, diaries, letters, documents, art, sketches etc) and client want a system that can flexible showcase these digital items in the best light.
With our Archival eSearch:
An organizations wide robust and flexible search platform is more important than ever as we move towards a paperless environment. The pandemic from 2020-2022 accelerated change at a far greater rate that anyone ever expected. Overnight hybrid working became the norm. Less face-to-face meetings and more online meeting than ever imagined. New work practices demand collaboration online to facilitate the hybrid working model.
All of this meant paper that needed to be centrally accessed online was digitized and the growth of ESI has accelerated even faster with online collaboration tools. All this means robust and flexible enterprise search is critical, we need to be able to find everything paper & digital in a single search on one platform. That platform needs to bring structure to unstructured data and allow users to search as they want to search not how the system can search.
Informa, in partnership with Reveal Data, offer organisations intuitive AI technological solutions that can now outsmart these developments and streamline your data into bite size chunks, reducing risks and increasing productivity. With almost 30 years expertise and unparalleled personalised customer experiences, Informa will leverage your organisation’s key resources, to ensure that you manage your eDiscovery workflow from collection to production, on time and within budget.
Informa are leading capture specialists when it comes to digitizing hardcopy for disclosures (eDiscovery, FOIs and SARs. Diaries & notebooks often a very small part of the overall data source but crucially need specialist scanners to get the quality of images needed for accurate OCR.
Informa have being digitising records since 1993 and over that time we have accumulated the technology for all media types, Aperture Cards, Microfilm, Photography, Artwork, Books & registers, Maps & Drawings.
Informa don’t just digitize, we work with our clients on all the phases of a project which include:
Informa can digitise and scan all types of materials no matter the shape or size. Our high tec scanners are capable of digitising any material up to A0 whether you have drawings, maps, blueprints, microfilm or delicate materials, books, loose leaf . . . . . Informa have the right scanner to suit your needs and with our experience you will be in trusted hands.
With high quality image capture and our experience, you couldn’t choose a better extension of your team then Informa.
Having physical material to search through and retrieve is not only restrictive in time and efficiency but is often catalogued with local knowledge leaving many of your work force lost when attempting to retrieve a document. Your staff can be spending a high percentage of their day retrieving and searching for a physical document, this time is valuable and can be better used.
Regardless of what Industry you work in, Informa have a solution for you, we have worked with all sectors across Ireland. Find out what we can do for you specific to your industry.
Because of Informa’s hand on experience, be assured that you are in safe and trusted hands and we will support you in finding the most cost effective solution.
With Informa you will be designated your own experienced project manager so you always have one main point of contact, the owners and founders of Informa are very hands on and over see every project. This ensures the project runs smoothly and efficiently, releasing any weight or pressure on your shoulders.
Do not stress about not having enough time to manage, quantify and set a plan of action, simply contact Informa and let us do the work for you, we will guide you every step of the way using our experience and knowledge.
